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Wiscon is an annual feminist science fiction convention held each May in Madison, Wisconsin, USA. The Wiscon Vid Party began in 2010, and starting in 2011 we will be accepting premiere vids for the first time. For more information about Wiscon and the vid party, see our general information post.

What are we looking for?


  • We welcome all fanvids in all genres and from all traditions of fannish video production.
  • As a premiere, your vid must never have been shown at a convention or posted online before.
  • Your vid should be no longer than 5 minutes in length.
  • Wiscon is a feminist science fiction convention, and we particularly encourage vids that engage with that theme, or with issues of gender, sexuality, race, disability, or class.
  • We especially welcome vids from fans who may never have submitted a vid to a convention before, or from newbie vidders.
  • You do not have to be attending Wiscon to submit a premiering vid!
  • We are also accepting 'nearly new' submissions of vids that have been posted publicly since Jan 1st 2011!


Deadlines

We have two deadlines for submissions:

Friday, April 1st, 2011 ETA: Sunday, May 1st, 2011: this is our "recommended deadline". We strongly encourage you to submit a vid by this date. All vids submitted by April May 1st will be included in the premieres show.

Friday, May 13th, 2011: this is our "extension deadline". We will accept last-minute vid submissions up until two weeks before the party, but can't promise to show them all. We might be overwhelmed with work, or might not have time to fit them into the schedule, or might not have time to work with you on problems, so the sooner you get your vid in (or at least let us know to expect it) the better!

There will be many reminder posts in the leadup to our deadlines, so follow [community profile] wiscon_vidparty, [community profile] wiscon, or [community profile] vidding if you want to be sure to see reminders. (We will also crosspost to [livejournal.com profile] wiscon and [livejournal.com profile] vidding.)

The vids will show on the evening of Friday 27th May, 2011, and will be posted online within a week of the show.


How to submit a premiere vid

Simply fill in this handy form, giving us basic information about your vid letting us know where we can download it.

Your download URL may be any site that will allow us to download the vid, whether it's your own web space or a service like MediaFire or MegaUpload. (Of course, you shouldn't publish the link anywhere else until after the premiere show.) We'll download the vid and contact you within a few days to let you know we've got it, or to let you know if we had any problems. If you don't hear from us within a week, please ping us.

We can accept vids in any format that will play in VLC -- for instance Quicktime (.mov), AVI/DIVX, MP4, and WMV files are all fine. We recommend you do a high quality export -- no file size is too large for us! Though realistically, we've found that just about any .mov/avi/mp4/wmv in the 50MB-100MB range will be fine, and even down to around 30MB can be acceptable. If your export looks like it has problems, we'll let you know and give you a chance to re-export and re-upload.

By submitting a premiere vid to the Wiscon Vid Party you must agree to the following:


  • You will post your premiere vid online within 1 week of the Vid Party (that is, by June 3rd, 2011) and send us the link, either by email or by commenting on a post we will make for the purpose on [community profile] wiscon_vidparty. We strongly recommend you post both a downloadable and a streaming version.
  • You agree that we can redistribute the vid. We're not currently planning on making a DVD, but we want to leave our options open. Also, if you don't post your vid online within a week, we may post it for you.
  • You agree to work with the vid party organisers to negotiate a warning statement if necessary.


On warnings for your premiere vid:


  • Our vid party will provide warnings for common triggers, so that those who are affected can manage their own risk in attending.
  • We will post warnings (behind a cut) on the [community profile] wiscon_vidparty community before the party, and make them available in printed form at the party. We will also provide more information via email on request.
  • We encourage you to suggest any warnings you think would apply to your vid. If we feel that additional/different warnings are necessary, we will work with you to come up with a mutually acceptable solution. If we can't come to an agreement, you may withdraw your vid from our premieres show.


Other notes:


  • You may optionally submit a subtitled vid, and it will be played with subtitles at the vid party. Our preferred format is a .srt file to go alongside the video itself, but text as part of the video itself is also OK. If you are providing a .srt, please make a zipfile containing your vid and the .srt together.
  • If your vid fits in well with one of our other themed shows ("Vids with something to say" or the singalong show) then we may contact you and ask if it's OK to play your premiere there, rather than in the main premiere show. Regardless, premieres will be clearly identified on our programme/playlists.
  • Our viewing environment is not pristine and theatre-like. Our vid party runs entirely on donations (we literally passed a hat around last time), so although we do our best to provide decent quality A/V within those limitations, we want to be up-front about the fact that it's not perfect. You can find out more about the culture and style of the party on our general info post.


Any questions? Please feel free to contact us by email at wiscon.vidparty@gmail.com.

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